CREATE ARCHIVE FOLDER IN OUTLOOK 2016 HOW TO
CREATE ARCHIVE FOLDER IN OUTLOOK 2016 ARCHIVE
CREATE ARCHIVE FOLDER IN OUTLOOK 2016 WINDOWS

Next, on the second computer, open Outlook 2013, click on File, then Open & Export and then click on Open Outlook Data File.įinally, navigate to your Outlook Archive, click on it and press OK.

CREATE ARCHIVE FOLDER IN OUTLOOK 2016 ARCHIVE

To open the archive on another computer, you must first close it on the current computer by right-clicking on the archive’s display name and then on Close “” Then press OK in the AutoArchive window, and then OK in the Inbox Properties.Īrchives can only be opened on one computer at a time, and they are also not accessible via Web Outlook. Finally, make sure to select a specific archive destination by choosing Move old items to:, and clicking Browse… given the suggestion, you can submit feedback regarding this in-place. so if the product information of your outlook 20 client is the same as above, the feature of in-place archiving folder will not be contained in your outlook 2016 client. You can also select the desired age that emails must be in order to be archived by increasing or decreasing the Clean out items older than counter, and by selecting the desired unit of time. screenshot of outlook 2016 client downloaded from office 365 business premium portal. Make sure to uncheck Delete expired items (e-mail folders only). You can choose how often AutoArchive runs by changing the Run AutoArchive every days to the desired frequency. Several options are available in the AutoArchive window: Next click on the circle next to Archive Items in this folder using the default settings, and then Default Archive Settings… To have Outlook auto-archive, so that it will periodically check for old emails and archive them for you, first click on the inbox that you want to auto-archive, then go to the FOLDER menu in Outlook and click on AutoArchive Settings. pst file, or create a new one by editing the file name. Navigate to the desired destination directory. Next click on browse to choose a location for the archive.

CREATE ARCHIVE FOLDER IN OUTLOOK 2016 HOW TO

Outlook will archive all emails older than the date you specify. How to create a new archive folder in Outlook Click Archive this folder and all subfolders, then select the folder you want to archive. Then select the date threshold for archiving. You can opt to archive your whole mailbox by clicking on your email address, or you can select a specific folder in your Inbox. Next click on Archive this folder and all subfolders, and choose the folder you want to archive. Next go to Cleanup Tools, and click on Archive… To have Outlook archive emails sent or received prior to a specified date, first go to the file menu. This feature is not available if you have an Online Archive. You can then add additional folders to the archive by selecting the New Folder option:įinally, you can then drag and drop email messages from your inbox directly into this newly-created subfolder. To create a new folder, right click on the archive, and then click on New Folder… Move or copy messages using Inbox rules: Users can create Inbox rules in Outlook or Outlook on the web to automatically move messages to a folder in their archive mailbox. To expand the archive, click the triangle to the left of the archive’s display name. The archive mailbox appears as another mailbox Outlook and Outlook on the web or like a mounted. The new archive will appear in the left column below your mailboxes.

CREATE ARCHIVE FOLDER IN OUTLOOK 2016 WINDOWS

Then navigate with Windows File Explorer to the location that you want to save the archive file, name it what you want, and then press OK. pst file), open Outlook 2013, click on the home tab, then new items, more items and then Outlook Data File… pst files are limited to 50 GB in size.ī) Archiving Emails Sent or Received Prior to a Specified date If you would like to archive every message in the email account, select the email address at the top of the window. Select which folders you would like to archive. From the Cleanup Tools menu, select Archive. pst file on a secure network location with backup to ensure that your emails are recoverable in case of disaster. Click on the File tab in the top right hand corner and select Cleanup Tools. It is highly recommend that you save your.

This guide will help you create and manage archives with.

Archives don’t count against the size of your mailbox, and can be accessed at any time. pst file.Is your mailbox getting full? One way to solve this issue is with a. When you want to access those old emails again, just open the.

pst file to a different drive to save space. You can archive mail in Outlook whenever you want and move the archive. Click OK and Outlook will start archiving your mail and other items, depending on the folder you selected. You can change how old emails (or other items) have to be before they get archived and also choose or create a different. Click Open Outlook Data File to display the Archive folder in Outlook. Select your archive options, such as item date. Click File > Open & Export > Open Outlook Data File.

Create archive folder in outlook 2016